How to Plan Your Headshot Photography Session


Find out how to plan your next headshot photography session on this blog!

What is the goal?

First, you need to know the goal of your headshot session. Are you needing updated photos for your business or is this for personal use? Is this a headshot session for a new promotion or product? Perhaps you need new photos of your team. Knowing the goal will help you with every other step of the process. Keep this goal in mind when sourcing your vendors and finding photo ideas!

Set Your Budget

Even if this is a headshot session just for fun, you need to know a general budget. How much are you willing to spend on this shoot? A budget will help save you so much time when speaking to possible photographers and venues.

Find your photographer.

Now that you know your goal and budget, you can find your photographer. Search for local photographers on Instagram to get a good overview of their work. Look at their website and reviews. There are photographers that specialize and many different niches, so take your time with this aspect of planning your headshot photography session. It can be helpful to schedule inquiry calls with your favorite options to narrow down the one that best fits you. Make a list of your top three favorites and work from there.

Find your venue.

You need a venue for your headshot session! Your photographer will likely be able to help you with this. Be open to different options. You may tour spaces or decide on multiple locations for your headshot session. Try to remain within your local are with your location being no more than 1.5 hours away. After that, managing the timeline and costs can be tricky.

Set a specific date.

When you find venue options you love, ask them what dates they are available. Coordinate with your photographer to find a specific date that works for everyone. Then, you can set times from there! Your photographer will know what times are best for the lighting they need. If this is a headshot session for multiple people, you will need to make sure the date and times work for your team as well. If managing everyone’s schedules is difficult, it can be a good idea to invest in a multi-day headshot session.

Gather inspiration.

You have your photographer, you have booked your venue, and you set your date. Now, it’s time for the fun part! Gather some inspiration. Go to Pinterest to find pose and outfit ideas. You can look for headshot sessions at your specific venue or in a similar space. It can be a good idea to ask your venue for past galleries of headshot sessions to reference. Share this inspiration with your photographer so you are on the same page about what you are looking for.

We hope that you found this blog helpful. Planning your next headshot session and need a great venue space? We are more than a wedding venue here at White Star Station! Contact us today to get started. Our team can’t wait to hear about your vision!

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